Human Resources

The Executive Assistant to the Vice President of Campus Life serves as a support to the Vice President of Campus Life, the Dean of Students office, Office for Community, Advocacy, Resources, and Empowerment (CARE), and Van Ness House. The Executive Assistant serves as a key point person for constituents.

Job Responsibilities

• Vice President for Campus Life:Oversee a portfolio of designated Campus Life operations for the following:
  • Manage various projects assigned by the Vice President of Campus Life
  • Manage timely correspondence for the Vice President of Campus Life
  • Support various College initiatives by coordinating meetings, distributing agendas, etc.

• Dean of Students:
  • Assist with student conduct correspondence, file management, and meeting scheduling.
  • Process student emergency fund requests and track expenses/requests.
  • Complete student conduct history checks and requests for verification of student conduct history
• Associate Dean of Students:
  • Assist with Student Conduct correspondence and meeting scheduling.
  • Process Student Emergency Fund requests and track expenses/requests.
  • Complete student conduct history checks and requests for verification of conduct history.
• Assistant Vice President and Director of Athletics:
  • Provide support related to administration and department finances
• Office of Community, Advocacy, Resources, and Empowerment (CARE):
  • Correspondence and meeting scheduling 
  • Provide support related to administration, events, and department finances
• Provide day-to-day office administration and support to include but not limited to, greeting visitors, triaging needs, answering email and phones, website updates, upkeep of Rosemary House, ordering supplies, etc. 
• Manage calendar and events for DOS/VPCL, ensuring effective time management. Schedule department-wide and other significant events, prioritizing using appropriate judgment to adjust as necessary.
• Plan, Implement and Manage all Dean of Students office operations (including DOS/VPCL, Associate Dean of Student, and CARE Office).
• Conduct financial transactions and budget monitoring for the Office of Campus Life. Reconcile transactions and spending for the DOS/VPCL and designated staff. Provide support in oversight and management of Campus Life.
• Hire, supervise, and develop student staff. Manage a consistent and welcoming student staff presence in Van Ness House. Coordinate Van Ness House needs, including creating a warm and welcoming environment for visitors. 
• Create and edit documents, reports, and presentations to support the DOS/VPSA in their work.
• Other duties as assigned.

Qualifications

• Bachelor’s Degree from an accredited institution or equivalent work experience. 
• At least 3 years' experience in administration or as an Executive Assistant. 
• Experience with or knowledge of student life at a small, residential liberal arts college strongly preferred. 
• Experience with monitoring budgets and making financial transactions strongly preferred.
• Notary Public – or willingness to become certified as a Notary.

Desired Skills

• Proficient with Microsoft Office suite (Outlook, Teams, Excel, Word, etc.). 
• Strong attention to detail.
• Excellent written and verbal communication skills to convey information professionally, promptly, and accurately.
• Ability to take notes, transcribe meeting minutes, and respond to urgent communications.
• Demonstrated ability to support a diverse college community.
• Preferred – experience with software such as Maxient, Jenzabar, THD.
• Ability to work occasional evening and weekend hours.

Application

To apply please submit a cover letter and resume via e-mail to: ewhipple@lakeforest.edu.

Salary and Benefits

Salary: $53,000 - $58,000.

Employee Benefits | Lake Forest College

Lake Forest College embraces diversity and strongly encourages applications from women, members of historically underrepresented groups, veterans, and individuals with disabilities.