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GEO Program Policies

Please read the policies regarding off-campus study at Lake Forest College. If you have any questions or concerns, contact the Global Engagement Office.

Eligibility

Eligibility

In addition to the requirements set by each specific program, Lake Forest College has its own eligibility requirements.

To be eligible to participate in a GEO program:

  • Have good academic, disciplinary, and financial standing
    • A student that will be under probation during any portion of their off-campus program, is not eligible to study off-campus.  
    • A student may have a financial hold when they complete their GEO application, but they have to resolve the hold before they are eligible to participate in their program. 
  • Maintain a minimum of a 2.7 GPA
    • Lower GPA accepted on a case-by-case basis
  • Have at least 2nd-semester sophomore status (at the time the student participates in the program)
    • In rare cases, 1st-semester sophomore status is eligible – but not without GEO approval
  • Meet all College deadlines for applications and pre-departure requirements
  • Demonstrate the maturity, independence, and readiness to participate in a program, as shown by approvals from the academic advisor(s) and the Dean’s office in Student Affairs.

Please note: Students may not participate in a GEO program in their first semester back after a Leave of Absence, Judicial Suspension, or Medical Withdrawal, without an appeal.

Being deemed eligible by the College does not guarantee a student will be accepted by a host program or university.

Appeal Process

Students denied participation on academic or conduct grounds may petition the Academic Appeals Board to consider their case.  The Academic Appeals Board is unable to consider cases of students denied by non-Lake Forest program hosts.

You must copy the Coordinator of the Global Engagement Office on all emailed appeals. Your academic advisor must also send the AAB a written statement of support.

Approval by the Academic Appeals Board (AAB) is required if:

  • You do not meet eligibility and program requirements by the time of participation. (NOTE: Each program may have eligibility requirements beyond the required by campus. The AAB cannot overrule requirements by a third party.)
  • You have selected a summer program not LFC’s approved summer program list. This will also require GEO Approval. 
    • Approval for a semester program not on the approved list requires an appeal to the Curricular Policies Committee.
  • You will be participating in an off-campus program during your final semester.
  • You intend to participate in more than 2 semester-length GEO programs.
  • You intend to complete more than three total terms off-campus (2 semesters on GEO programs, plus 2 semesters in the Loop).

Location Eligibility

Programs are reviewed for safety reasons due to their locations and/or government warnings. LFC uses the Department of State’s Travel Advisories to help assess a location’s safety. Should a certain location have a Travel Advisory Level 3 or 4, the President of the College will review the program to determine if a student will be allowed to participate. Contact the Global Engagement Office for more information on safety concerns.

Ineligibility to Participate in GEO Programs

Students may be declared ineligible in the GEO application process to participate in a study abroad program based on the recommendations of their academic advisor or the Dean of Students Office. 

Students should note that all approvals to participate in a GEO program are conditional on the basis that a student must remain in good academic, judicial, and financial standing.  Should a student go on academic or disciplinary probation at any time before or during their off-campus program, or if the Dean of Students Office believes that the student should no longer participate, any approval will be rescinded. A student cannot participate in a GEO program if they have a financial hold on their LFC student account

Students declared ineligible to participate in a GEO program will be removed from the roster.  Students will be responsible to their program host(s) for any withdrawal fees, and may lose non-refundable deposits, airfare costs, or other cancellation costs.  The College will not refund or reimburse students for these or other costs.  

Participation in a program without approval from the Global Engagement Office, or while ineligible to study off-campus, will mean that any credits earned on the program will not transfer to Lake Forest College, and financial aid will not be applicable to the program.  

Program Participation

Limits on GEO  Terms

Students may participate in a total of two GEO-approved semester-long programs, but should keep this information in mind:

  • The Lake Forest In the Loop Program is not included in this limitation.
  • One of the two non-Loop semesters MUST be an Exchange program.

Non-Approved Programs

Students that wish to participate in a program not on our approved list must appeal to the Global Engagement Office. These appeals will only be reviewed if allowed by the overall College budget, and the budget of the Global Engagement Office.

To file an appeal, the student must currently be in good judicial standing, and meet the current eligibility requirements set by Lake Forest College.

The appeal must show that the outside program is fundamentally different than those offered in the current portfolio and must outline:

  • Strong academic justification for choosing an outside program
  • Academic rigor and quality of the program
  • Appropriateness of the student’s plan to their overall academic plan/major
  • Strength of student’s preparation at Lake Forest College
  • Level of cultural immersion or integration in the host country, and, where applicable, linguistic immersion

Further approval from the College’s Curricular Policy Committee may be required, depending on the program. If added, the student would pay their normal Lake Forest tuition + a program fee, and financial aid would be transferable to the new program.  If denied, the student would not be able to transfer their aid or bring credits back for that particular program.

Behavior on GEO Programs

Students are held to the Lake Forest Student Code of Conduct, as well as any conduct codes of their host program, while participating in their GEO program. Students that break the code of conduct on their program will face a conduct hearing, either while abroad or upon their return to Lake Forest.

Academic Workload

Students must remain full-time students while participating in an GEO semester program, which is the equivalent of 3 to 4.5 Lake Forest credits.  Falling below 3 credits will mean that the student is not eligible to receive aid.  Taking more than 4.5 credits will result in additional overload fees.

Students should note that they may be taking more or fewer courses than they do on Lake Forest’s main campus.  This can mean as few as 2 “tutorials” at Oxford, or as many as 10+ short courses in Japan.

See the Registrar’s Office to determine the equivalent number of credits for your programs of interest.

Pre-Departure Orientation

All Lake Forest students participating in a GEO program must participate in the mandatory pre-departure orientations. Failure to participate in orientations makes a student ineligible to participate in the GEO program.

Course Approvals

All students must get their courses approved before departing on a GEO program.  These must be turned, at the latest, into GEO before the last day of the term prior to the term abroad.

A student’s academic advisor must approve all courses so that they can ensure that a student will stay on track to graduate on-time.  Advisors may approve courses to count for graduation or general education credit. A department or program chair must sign off on all courses that are to count for a major or minor.

Requesting Accommodations

Students approved by GEO who are requesting accommodations must be registered with Disability Services on Lake Forest’s campus. Depending on the location, accommodations abroad may not be able to be fulfilled. Please see GEO and Disability Services before submitting an application to explore programs that may be a best fit.

Program Cancellation

If a program must be cancelled before departure due to failure to meet minimum enrollment or concerns over health/safety issues abroad, the Global Engagement Office will work with a student to try to find a suitable alternative.  

Students should work with their own program provider, if not Lake Forest faculty-led, to determine the cancellation policy to understand what happens if a program is cancelled before a program begins or during a program.  Students may want to work with an insurance provider to help with travel costs, and Lake Forest will assist students in obtaining credit, when possible.

Credit and Transcripts

Students must complete all requirements from GEO including pre-departure course approvals and returnee surveys, in order to have their grades earned off-campus to appear on their Lake Forest College transcript.  

Program Credit

Students will earn Lake Forest credit for Geo-approved semester programs.

Course titles and grades will appear on the student’s LFC transcript, and be considered Lake Forest credit.  However, the grades will not count toward the GPA except for Dean’s List and honors calculations.  Students may not opt to take these courses as Pass/Fail through the College, but may elect to do so if allowed by their host program.  Not all host programs allow Pass/Fail, and students should confirm with their departmental advisor at Lake Forest to determine whether their department will accept Pass/Fail courses toward the major or minor.

Participants in any other programs, including summer programs, will earn transfer credit for courses completed with grades of C- or better. All programs must be approved by the College before transfer credit can be earned; certain programs may have been pre-approved for transfer credit and students can consult with the Global Engagement Office for details.  Course titles and grades earned for transfer credit will appear on the College transcript, but those grades will not be calculated in the GPA except for honors calculations.  Transfer credit is not eligible to count for Dean’s List.

Grading Policy

Different programs/host institutions may have different grading policies than those at Lake Forest College, and LFC is not able to change your abroad grade.

Students cannot choose to withdraw from a course after the grade has been received, nor ask the Registrar to not post one of the courses. 

The College cannot change student grades received on outside programs to Pass/Fail.

Program Transcripts

Some programs send a student's transcript a few weeks about the program is complete, and some send the transcript months after the program. Please contact GEO with questions about a program's transcript timeline.

There are a few programs where the student has to complete a specific form or procedure before the program will send GEO the transcript. 

Costs and Financial Aid

Lake Forest College uses a ‘Home Tuition’ model for GEO programs and students are charged their LFC tuition for all LFC-approved semester programs.

A student receiving financial aid (scholarship, grant, loan) at Lake Forest may be able to use that aid for an approved semester program.  Please see the Financial Aid Office to determine your anticipated out-of-pocket costs.

THERE IS NO LAKE FOREST FINANCIAL AID FOR ANY SUMMER PROGRAM. Students pay the program organization/host institution directly for summer programs. Some partner programs or national competitions may provide financial assistance for summer programs. Contact the Global Engagement Office for assistance.

Students may carry financial aid to a total of two LFC-approved semester programs (not including Lake Forest College in the Loop). If a student participates in two semesters, one of those semesters MUST be an Exchange.  

Students who earn credit from an approved GEO program and whose financial aid has been applied to that program may not drop—in whole or in part—any such credit without also fully reimbursing the College for all aid transferred to that program.

Students intending to participate in a semester program that is not an LFC-approved semester program will not be able to transfer their aid.  

Global Engagement Office

Location

Stuart Commons
Middle Campus

Contacts

Alexandra Olson
Coordinator of the Global Engagement Office
847-735-5231
aolson@lakeforest.edu 
Schedule an appointment
Stuart Commons, Room 200

Kathy Barnett
Global Engagement Assistant
847-735-6277
barnett@lakeforest.edu 
Stuart Commons, Room 117