Human Resources

Lake Forest College is seeking a highly organized and detail-oriented Administration Support Specialist for the Department of Public Safety.

This critical role provides essential administrative support and manages the medical transport program. Hours are 7 AM to 3 PM Monday through Friday.

 Key Responsibilities

• Management and dispatch of the medical transport program.
• Tracking metrics and documenting all communications, incidents, and actions for the medical transport program.
• Supervising student employees.
• Preparing correspondence, memos, communication to staff, and reports for the Public Safety Department.
• Responding to walk-in and phone requests for routine and emergency services, inquiries, and general assistance matters.
• Paying invoices, monitoring the budget, and tracking expenses.
• Scheduling meetings, overseeing the Director’s calendar and phone.
• Assisting with vehicle supervision, regulatory compliance, and emergency protocol implementation.
• Overseeing office operations; providing information and resources, serving as a backup for dispatchers, supervising break schedule.
• Coordinating Public Safety interview processes; reviewing applications, serving on the interview panel, scheduling interviews.
• Supporting training and development plans.
• Planning staff events (quarterly and annual)
• Maintain department files.
• Placing orders for office supplies, general supplies, and uniforms.
• Other duties as assigned.

 Required Qualifications

• Excellent verbal and written communication skills.
• Knowledge of document sharing and collaboration via cloud-based solutions.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to respond to demanding situations calmly and courteously.
• Strong decision-making abilities, especially in high-stress situations.
• Detailed and able to maintain precise records.
• Valid driver’s license

 Preferred Qualifications

• Associate’s degree or equivalent experience.
• Bilingual preferred (English/Spanish)
• Previous administrative support experience (2 years’ experience in a similar role)
• Strongly preferred experience working in a college setting, working with students.

 Salary and Benefits

Pay Rate: $21.00 - $24.00 per hour

Benefits: www.lakeforest.edu/offices-and-departments/human-resources/employee-benefits

Interested candidates should e-mail a cover letter and resume to LFCPubSafeAdmin@lakeforest.edu.

Lake Forest College embraces diversity and strongly encourages applications from women, members of historically underrepresented groups, veterans, and individuals with disabilities.