Department Assistant for Facilities Management (Part Time)
Lake Forest College is seeking a detail-oriented Part-Time Department Assistant for the Facilities Management department.
This is a year-round, part-time position, working 20 hours per week. Work hours are typically 9 AM to 1 PM.
Job Responsibilities:
- Financial Support primary responsibility: Manage invoicing, billing, and assists with tracking expenses.
- Customer Service: Serve as a welcoming, customer-facing point of contact for the department, interact with vendors, faculty, and staff.
- Administrative Tasks: Utilize the work order system, coordinate vehicle use, file, email, receive incoming shipments, place orders, answer phones, and distribute keys.
- Additional Duties: Function as a back up to the Assistant Director which entails assisting with student employees and managing calendars.
- Special Projects: Provide support for fundraisers and other Department initiatives as necessary.
Required Qualifications:
- Previous administrative experience.
- An Associate’s degree or equivalent experience.
- Proficiency with Microsoft Word, Excel (moderate level), Outlook, and Teams. An aptitude and willingness to learn new computer-related skills.
- Ability to track budgets and expenses.
- Strong organizational and communication skills
- Attention to detail and the ability to juggle multiple tasks simultaneously.
- Willingness to take initiative and follow through on projects.
- Ability to work effectively and professionally with students, staff, and faculty.
- Valid driver’s license
Preferred Experience:
- Bookkeeping and customer service experience.
- Experience using a work order system.
Pay & Benefits:
Pay rate: $18-22/hour
Benefits: www.lakeforest.edu/offices-and-departments/human-resources/employee-benefits
Interested candidates should e-mail a cover letter and resume to facmanadmin@lakeforest.edu.
Lake Forest College embraces diversity and strongly encourages applications from women, members of historically underrepresented groups, veterans, and individuals with disabilities.