The Cashier accepts payments for student accounts, cashes payroll and personal checks, answers questions about students accounts, reimburses community members for petty cash expenses, and makes change.
Ursula is an important starting person for many questions you might have. She also may be the person you speak to on the phone when calling about general financial aid issues. Please read below for further information:
Students and employees of the College may cash personal checks, up to $100 total in one day and no more than twice a week. Please make the check out in the name of the person cashing the check or to “Cash”; do not make the check payable to Lake Forest College. Students must write their ID number on the check also and present their student ID.
We will cash third party checks (checks made out to you by someone else). If there were to be a problem with the check, you would be held responsible for the funds.
There is a $25 fee for insufficient funds checks. Check cashing privileges will be withheld after 2 bounced checks, and uncollected funds will be added to the Student’s account.
The College provides an automatic teller machine in Durand Commons. The ATM does not accept deposits, but will honor withdrawals from cards with these networks: Mastercard, Money Network, Cyrus, Cash Station, Star* Plus, Discover, and American Express.
Quarters are a special commodity, useful in many transactions. The Business Office wishes to enable laundry activities and will happily trade you one roll of quarters for a $10 bill. We have a maximum of one roll per day per person.
Tuition Account Printouts
Your first source for tuition account printouts is online on the College’s intranet (my.lakeforest). You can view, print, and e-mail a statement at any time. You are also welcome to come into the Business Office and the Cashier will print out a copy of your account.
Make payments on a student account
The Cashier will gladly accept your payments toward your fees at the College. Cash, checks, and money orders are accepted. The College does not accept credit cards. Please make sure the student ID# and name is noted on the check, particularly if the person writing the check does not share a last name or home address with the student. If you would like to pay online, follow this link.
If you receive any tickets for parking violations or other vehicle fines, you must pay them and clear them with the Cashier. We keep a listing of all paid and unpaid tickets here in the Business Office. You can pay with cash or check at the Cashier desk. if you pay with E-check (your bank account) or by credit card online by clicking this link Vehicle Permits and Fines. you still need to bring in your receipt (web copy) in order to clear the fine from the database.
Petty Cash Reimbursements
The Cashier will reimburse you in cash up to $100 per day for expenses incurred in the course of College business. Expenses over $100 should be submitted to Accounts Payable for preparation of a check.
In order to be reimbursed, you must fill out a petty cash form, with the account number to be charged, a description of the expense, an original receipt, and the signature of someone authorized to approve charges against that account. Authorized signers are department heads, Student Government officers, and faculty or staff advisors for student organizations.
Petty Cash Advances
Sometimes you just don’t have the funds you need to purchase something on the College’s behalf and wait to get reimbursed. In these cases, the Cashier has a “Special Box” which loans small amounts to students, faculty, employees in advance for an approved purchase. The amount is considered to be a personal loan until receipts are presented and the loan is cleared. Receipts are expected within two business days. The advance must be pre-approved by an appropriate signing authority for the anticipated charge. Please note the college reserves to right to charge a valid account (like tuition account) if reimbursement or receipts are insufficient.
Adding money to your printing account
Add money to your printing account at the Cashier desk.
You may need course packets for class. Many can be purchased online with E-Check (bank account) or by credit card by clicking this link class materials. Please follow the instructions on the page and be sure to show your email receipt to the department(s) listed.
Deposit other funds
If your deposit could be considered a gift to the College, including grants, it should be processed through the Office of Development and Alumni Relations. All other deposits are accepted in the Business Office at the Cashier’s desk. These may include funds raised by students for their organizations, refunds from vendors, or fees collected for events.
Checks should always be made payable to Lake Forest College, and the organization or event can be noted in the memo section. Please make sure that the check writer’s name and contact information are on the check, just in case of a funds problem and you need to contact them. The College will not pursue collection of funds for bounced checks for these types of transactions – that is your responsibility.